AIA CT Open Positions

AIA CT Hiring
Events Coordinator

We are seeking an Event Coordinator to join our team!
Please APPLY on INDEED

Please include a cover letter with your resume. No phone calls please!

If you are organized, a quick learner, and looking for a great opportunity - keep reading!

We are looking for a successful and enthusiastic Event Coordinator to produce events from conception through completion. Responsibilities include organizing and managing every aspect of an event.

The Event Coordinator is responsible for planning, developing, and executing events as well as social, civic and career development activities to enhance membership.

Responsibilities:

  • Event planning and production of approximately 5-8 Major Events each year, while managing all project delivery elements within time limits
  • Work with Event Software, i.e., CVENT, Perfect Table Plan, WordPress
  • Be familiar with Hybrid meeting coordination and virtual platforms such as Zoom
  • Responsible for site exploration, RFPs, and tracking of event locations year over year
  • Propose ideas to improve provided services and event quality
  • Have knowledge of speaker recruitment
  • Develop and work with marketing/communications on securing sponsorships.
  • Maintain event workbooks, financials, and budgets
  • Coordination pre-event work, development of event flow, staff/ volunteer coordination prior and onsite and post evaluations/ event work.
  • Work with the Graphics/ Marketing/Communications to coordinate delivery schedule to market programs through email, social media, and print.
  • Conduct pre- and post – event evaluations and report on outcomes
  • Compile monthly Event reports for Executive Director/ Board meetings

​Qualifications:

  • Bachelor's degree in Business, Event/Hospitality, Marketing, Communications preferred but not required with experience in event planning of social and corporate events for at least two years ; or 5 or more years of proven event experience with some higher education.
  • Experience in project management with a track record of successful events.
  • Experience, preferred with platforms such as Zoom, On24, Open Water, CVENT
  • Strong organizational and multi-tasking skills required.
  • Proven oral and written communication skills to support continued interaction
  • Sales skills and ability to build productive business relationships
  • Financial savvy, with the ability to adhere to plan budgets.
  • Self-motivated, able to work independently and a commitment to excellent customer service.
  • Ability to utilize computer technology with strong Microsoft Office skills) to access data, maintain records, generate reports, and communicate with others
  • Must be able to work evenings and Saturdays when applicable.
  • Must have reliable transportation, insurance, and valid driver's license
  • Must have ability to safely lift minimum of 50 lbs. without assistance
  • Must be able to sit for long periods of time and, when necessary, move frequently and quickly around large areas
  • Must have reliable transportation, insurance, and valid driver's license.

Salary range commensurate with experience.
Events management: 2 years (Required)

Marketing Program Specialist I

We are seeking an Marketing Program Specialist to join our team!
Please APPLY on INDEED   

Please include a cover letter with your resume. No phone calls please!

If you are organized, a quick learner this is a great opportunity for new college graduates with Business/Communications degrees.

The Marketing Program Specialist I is an entry-level position and is responsible for implementing continuing education programs developed by our Knowledge Communities (KCs) and committees.

Responsibilities:

  • Scheduling and attending assigned Knowledge Communities (KC) meetings
  • Setting agendas with KC co-chairs, taking meeting notes, and working with KC members to secure speakers/presentations.
  • Work cohesively with event coordinator for KC in person events
  • Research possible programs/ tours to add to the continuing education schedule
  • Creating and maintaining website registration/landing pages/speaker pages.
  • Entering and updating program forms and credits on the CE system for program credits.
  • Set-up and host successful live webinars/ panel discussions with engaging content
  • Working with programming and event software, ie. ON24, Zoom, Perfect Table Plan, WordPress, JotForm, Doodle Poll
  • Maintaining program/event workbook, budgets and programming prep and post work.
  • Working with Marketing/Communications to coordinate delivery to market programs through email, social media, and print.
  • Compile monthly committee reports for Executive Director

​Qualifications:

  • Bachelor's degree in Business, Event/Hospitality, Marketing, Communications
  • Experience with platforms such as Zoom, GoToMeeting, Open Water, On24, Ring Central.
  • Proven oral and written communication skills to support continued interaction between the AIA Connecticut and other organizations, business/industry.
  • Strong organizational skills required.
  • Self-motivated, able to work independently and a commitment to excellent customer service.
  • Ability to utilize computer technology with strong Microsoft Office skills) to access data, maintain records, generate reports, and communicate with others.
  • Must be able to work evenings and Saturdays when applicable.
  • Must have reliable transportation, insurance, and valid driver's license.
  • Must have ability to safely lift minimum of 50 lbs. without assistance.
  • Must be able to sit for long periods of time and, when necessary, move frequently and quickly around large areas.

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Professional development assistance
  • Vision insurance

Driver's License (Required

Benefits Include:

  • Paid time off
  • Professional development assistance
  • 401(k) & 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Life insurance
  • Vision insurance